Hiring: Coordinator, Board & Expert Community

This position manages and supports our Board and contributing expert activities. This role is essential in ensuring effective communication and engagement between the organization’s leadership, contributing experts, and the broader community. The successful candidate will have a demonstrated track record of strong relationship management along with a service mindset. 

Key Responsibilities:

Board Coordination

• Serve as the primary point of contact for Board members, facilitating communication and engagement.
• Organize and coordinate 2-4 Board meetings, 16+ committee meetings and Board dinner events, including scheduling, agenda preparation, material distribution, and minute-taking.
• Assist in the onboarding process for new Board members, ensuring they are well-informed and integrated into the organization.     
• Serve as a resource for Board members with questions, forwarding them to the appropriate resource.      
• Manage Board-related documentation, ensuring records are accurate, up-to-date, and accessible.

Contributing Expert Management

• Contribute to identifying and recruiting knowledgeable and influential experts to participate in Alliance events, setting up meetings, taking notes, sharing follow ups. 
• Working with Director, identify expert participant ideal journey for relevant program, and create workplan for meeting participant needs.
• Own and complete workplan outcomes related to the contributing expert journey, including:
  • Draft and send invitations and gather relevant information from speakers 
  • Lead the participant preparation process, including drafting prep materials, scheduling and leading prep calls, and managing all communications throughout process
  • Coordinate with team to draft and promote event webpage, registration forms, and other materials 
  • Coordinate with travel agent and participants arrangements for participants as needed
  • Support cross-team coordination to ensure seamless planning, preparation, and event execution experience
• Evaluate the success of speaker participation experience through metrics such as net promoter scores, post-event surveys, and provide insights for continuous improvement.

Community Engagement

• Foster relationships with stakeholders, and Alliance contributing experts to support ongoing engagement and high reputational equity among this group.
• Facilitate community feedback and input on health policy issues, ensuring diverse perspectives are represented.
• Support the development and implementation of contributing expert outreach and community management initiatives.
• Demonstrate excellent judgment in effectively communicating and managing relationships with senior-level officials and experts.

Event and Engagement Coordination

• Plan and execute events involving Board members and contributing experts, including public forums, panel discussions, and community outreach activities.
• Ensure logistical arrangements are in place for events, including venue setup, travel arrangements, and material preparation.
• Support the team in developing event content and ensuring effective execution.
• Contribute to cross-functional planning meetings, including goal setting, role identification, milestone planning. 

Communication and Reporting

• Develop and maintain a communication plan to keep Board members and contributing experts informed about organizational activities, upcoming events, and relevant news.
• Prepare reports and updates for Board meetings and other key stakeholder engagements.
• Assist in the creation of communication materials, such as newsletters, briefing documents, and press releases.

Qualifications:

• Bachelor’s degree or equivalent experience in communications, public relations, nonprofit management, or a related field.
• At least 3 years of experience in coordinating speakers bureaus, opinion leader engagement, board management, or a related role, preferably within a nonprofit organization.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with diverse and executive level stakeholders.
• Excellent relationship management acumen, and/or deep client/member services experience.
• Experience in event planning and execution, with a proven track record of managing successful projects and events.
• Ability to work collaboratively in a fast-paced environment and adapt to changing circumstances.
• Demonstrated track record of strong relationship management along with a service mindset. 
• Proficiency in using communication and project management tools, such as Microsoft Office, Slack, Monday.com and HubSpot.
• Commitment to the mission and values of the organization, including nonpartisanship, and integrity.

Compensation and Benefits:

Salary range: $60,000-$66,000. Our outstanding benefits package includes:

• Platinum-level medical, and dental and vision insurance with 80% employer-paid premium subsidy for employees and 50% subsidy for family members
• 12 weeks of 100% paid parental leave
• $2 for $1 retirement contribution match, up to 10% of salary, with immediate vesting
• Company provided life and long-term disability insurance
• Generous paid vacation, holiday, and sick leave
• Up to $1,000 relocation assistance available to candidates moving from outside the Washington, D.C. metro area
• Up to $1,000/year for qualifying education-related expenses, including student loan repayments
• $100/month transit benefit and $20/month cell phone allowance

Location and Working Arrangements

This full-time position in downtown Washington, DC, offers hybrid and in-person work arrangements, with a minimum of two days of in-office work generally expected. In our hybrid workplace, we rely on a variety of tools like Monday.com and HubSpot to manage programs and communities effectively, ensuring continuity and coordination across our teams.

About the Alliance: 

The Alliance for Health Policy is a nonpartisan, nonprofit organization dedicated to helping policymakers and the public better understand health policy, the root of the nation’s health care issues, and the trade-offs posed by various proposals for change. We believe a better health care system begins with a balanced exchange of evidence, experience, and multiple perspectives. Regardless of their point of view, our audience recognizes the Alliance’s reputation as a well-respected source for unbiased health policy information.

For over 30 years, the Alliance has helped to clarify and synthesize current issues for generations of policymakers and staff. But we do more than inform policymakers–we create a forum for dialogue by bringing together the health policy community to advance the conversation on tough issues. The Alliance has conducted hundreds of briefings on Capitol Hill, online, and around the nation on timely and important health policy topics. Our in-person events are among the most widely respected and well-attended in Washington, DC, regularly drawing audiences of 200 or more congressional and agency staff, media, and health policy stakeholders. Our virtual and televised briefings have reached tens of thousands of additional experts, policymakers, and practitioners around the country. Whether they are new to health policy or seasoned experts, our audience looks to the Alliance as the trusted source of health policy information. As a bipartisan convener, the Alliance does not lobby or endorse specific policy solutions.
Visit our About Us page for more information on the Alliance’s history, mission, and values. 

Equal Opportunity

Alliance for Health Policy is an equal opportunity employer and encourages people from all backgrounds to apply, including persons with disabilities and individuals from historically marginalized identities. Alliance for Health Policy values diversity and is committed to building a team that represents a variety of backgrounds, perspectives, and skills, and to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, veteran status, pregnancy or related condition, or any other basis protected by law. Alliance for Health Policy’s hiring and employment decisions are based solely on a person’s merit and qualifications.