Events and Production Assistant

The Alliance for Health Policy seeks an organized and proactive Events and Production Assistant to support our production and program teams. This role is critical in ensuring the seamless production of educational in-person and virtual events, delivering on our core value of quality convening an excellent experience.  The ideal candidate will bring strong technical and communication skills and a passion for event production and creating the ideal audience experience. This position offers the opportunity to work closely with experts and stakeholders in the field, playing a vital role in content production support, audience engagement, and event logistics.

This position reports to the Director of Development and Production. Applications will be reviewed on a rolling basis until the position is filled.

Key Responsibilities:

• Event Production & Logistics:
  • Support the planning, setup, and execution of virtual and in-person events, including webinars, panels, and briefings.
  • Coordinate vendors and contractors related to event production and design including catering, audio-visual, venues, etc. to meet stated event and program goals and track against program budgets.
  • Coordinate and manage virtual event platforms (e.g., Zoom, GoToWebinar) and assist with troubleshooting technical issues during live events.
  • Assist with the development of logistics memos, run of shows, and other execution materials. 
  • Coordinate event logistics such as speaker coordination, scheduling rehearsals, and on-site setup.
  • Support and create on-site materials including print and digital assets. 
  • Contribute to team Monday.com board, contribute to event goals, finalize workplan items and track status, participate in team coordination meetings 
• Recruitment:
  • Send and manage invitations to events, including panelists, working group members, and audience participants. 
  • Assist in recruiting, inviting, and coordinating panelists, experts, and guest speakers for Alliance events.
  • Coordinate the tracking of RSVPs for programs. In coordination with the program manager, clarify invitation goals. Report on progress to goal for expert, panelist, and audience recruitment. 
  • Support the creation, of and sharing of post-event” thank you” materials for the Alliance audience.
• Administrative & Project Management Support:
  • Create reports of event and program evaluations, along with attendees, quotes, and survey results for funder reporting and to improve future programming design. 
  • Maintain event calendars, production schedules, and internal communication channels.
  • Coordinate project timelines, track deliverables, and ensure deadlines are met.
  • Provide administrative support as needed, such as scheduling meetings, managing vendor relationships, and organizing internal documents.

Qualifications:

• Education: Associate or Bachelor’s degree in communications, journalism, digital media, public relations, or a related field, or equivalent experience.
• Experience:
  • At least 1-2 years of experience in event production, public relations, or other relevant field.
  • Experience with virtual event platforms (Zoom, Microsoft Teams, etc.)
  • Experience in outreach and engaging with expert speakers or panelists is a plus.
• Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. 
  • Basic knowledge of CRM tools (e.g. HubSpot, Salesforce, etc.)
  • Basic knowledge of cloud-based tools to support content creation (e.g., Canva, Adobe Photoshop) and project management (e.g., Monday, Airtable, Asana)
  • Familiarity with analytics tools and social media platforms for audience segmentation.
• Soft Skills:
  • Strong organizational skills with exceptional commitment to quality in work.
  • Service-oriented.
  • Problem solver who is comfortable in high-pressure situations.
  • Excellent communication skills, both written and verbal, with the ability to engage and build relationships.
  • Lead with a growth mindset and always seeking feedback and improvement.
  • Ability to manage multiple projects simultaneously and prioritize effectively.
  • A team player with a collaborative mindset and a willingness to learn.
  • Interest in health policy and the mission of the Alliance.

Compensation and Benefits:

Salary range: $47,000-$55,000. Our outstanding benefits package includes:

• Platinum-level medical, and dental and vision insurance with 80% employer-paid premium subsidy for employees and 50% subsidy for family members
• 12 weeks of 100% paid parental leave
• $2 for $1 retirement contribution match, up to 10% of salary, with immediate vesting
• Company provided life and long-term disability insurance
• Generous paid vacation, holiday, and sick leave
• Up to $1,000 relocation assistance available to candidates moving from outside the Washington, D.C. metro area
• Up to $1,000/year for qualifying education-related expenses, including student loan repayments
• $100/month transit benefit and $20/month cell phone allowance
• Professional development opportunities, and the opportunity to work with a dynamic, mission-driven team and engage with thought leaders in health policy.

Location and Working Arrangements

This full-time position in downtown Washington, DC, offers hybrid and in-person work arrangements. A minimum of two days of in-office work is generally expected per week, with additional in-office days prior to events. In our hybrid workplace, we rely on a variety of tools like Monday.com and HubSpot to manage programs and communities effectively, ensuring continuity and coordination across our teams.

About the Alliance: 

The Alliance for Health Policy is a nonpartisan, nonprofit organization dedicated to helping policymakers and the public better understand health policy, the root of the nation’s health care issues, and the trade-offs posed by various proposals for change. We believe a better health care system begins with a balanced exchange of evidence, experience, and multiple perspectives. Regardless of their point of view, our audience recognizes the Alliance’s reputation as a well-respected source for unbiased health policy information.

For over 30 years, the Alliance has helped to clarify and synthesize current issues for generations of policymakers and staff. But we do more than inform policymakers–we create a forum for dialogue by bringing together the health policy community to advance the conversation on tough issues. The Alliance has conducted hundreds of briefings on Capitol Hill, online, and around the nation on timely and important health policy topics. Our in-person events are among the most widely respected and well-attended in Washington, DC, regularly drawing audiences of 200 or more congressional and agency staff, media, and health policy stakeholders. Our virtual and televised briefings have reached tens of thousands of additional experts, policymakers, and practitioners around the country. Whether they are new to health policy or seasoned experts, our audience looks to the Alliance as the trusted source of health policy information. As a bipartisan convener, the Alliance does not lobby or endorse specific policy solutions.

Visit our About Us page for more information on the Alliance’s history, mission, and values. 

Equal Opportunity

Alliance for Health Policy is an equal opportunity employer and encourages people from all backgrounds to apply, including persons with disabilities and individuals from historically marginalized identities. Alliance for Health Policy values diversity and is committed to building a team that represents a variety of backgrounds, perspectives, and skills, and to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, veteran status, pregnancy or related condition, or any other basis protected by law. Alliance for Health Policy’s hiring and employment decisions are based solely on a person’s merit and qualifications.